Appreciation Business Letter — Appreciation business letter is an official letter issued by a company, institution, or agency to provide written awards for employees who have shown good performance achievements. The Letter of appreciation aims to increase motivation for employees in the workplace to be able to carry out work that can have a positive impact on the progress of the company, institution, or agency.
Appreciation letters are issued after going through a series of previous selection stages. Letters of appreciation usually contain information regarding the profile of the selected outstanding employees, the reasons for the selection of the employee, an appraisal file attachment, as well as the types of rewards to be obtained and the procedure for collecting the rewards. A letter of appreciation is produced by personnel or HR and signed by the highest ranking official, usually the managing director for the company.
An appreciation business letter can be received by someone personally or by any team. It emphasizes the importance of people, their services. Such a letter may be an answer to congratulations or invitations. A thank you letter meets all the requirements of a business style, it has the main parts: document title, appeal, main text, paper accompanied by a head signature, a seal is inserted. Letters written on company letterheads, have a clear form, are one type of business communication between people.
The Sample Spelling Can Be as Follows
- Option 1:
- The company (name) gives an expression of sincere thanks and sincere thanks to the company (name) and company managers for the timely supply of high quality furniture (other items).
- We express confidence in maintaining existing friendly relations, we wish to express our hopes for further mutually beneficial and beneficial cooperation.
- Position, signature, full name.
- Option 2:
- Dear (name, patronymic)!
- We thank you for many years of work, you made a great contribution to the development and prosperity of the company!
- On your 50th birthday, we wish you endless creative energy, the achievement of all endeavors, further success, good health, joy, happiness!
- Sincerely, (position) signature, full name
Appreciation Letter Sample Uses
Then words of gratitude, consisting of template phrases, are placed. And in the lower left, the signature must be entered with the main data expressing gratitude: full name, indicated title. All this is often done on the letterhead on behalf of the head. Appreciation letter samples or appreciation business letter can be downloaded from the Internet:
- for cooperation;
- to teachers;
- to the doctor;
- for help;
- for charity;
- thanks to parents, veterans, volunteers, etc.
Appreciation Business Letter
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How to Write an Appreciation Letter
Typically, an appreciation business letter comes in any form. However, it is still a business document, so you have to adhere to some rules. First the letter of appreciation is written on the company letterhead. Part of the letter should be provided:
- Letter title – indicates a specific company or person to thank.
- Thank you appeal.
- The text of the letter – it reflects the essence of the appeal.
- Information about the person expressing gratitude – name, position, signature.
If you are writing an appreciation letter by hand, then choose a sophisticated and simple card. A reliable solution is a white or cream-colored card with the inscription “Thank you” on the front. It is important to refuse a card with a message on the reverse side, overly decorated, messy and “cute”. Handwriting deserves special attention.
If you are unsure of the clarity and quality of the handwriting, show a sample to a representative. Try practicing a few times before writing. As a last resort, you can ask someone with calligraphy handwriting. But don’t forget to sign the letter yourself. If there is no recipient’s mailing address, the only solution is to send an email. Also, this option is preferable if you communicate with clients or partners via email. The only drawback is the possibility of ignoring the appreciation business letter.
After all, lots of letters are sent to the manager every day. To stand out from the crowd, you still don’t have to compose overly fancy emails or send e-postcards using third-party sites. After all, such a letter would be considered an advertisement, because it could be ignored. Simple, short, timely emails should compile.
Contact the Recipient
Employees in companies are traditionally approached by “Dear …”. Such an appeal will emphasize a respectful attitude towards the interlocutor. Refuse “Dear” or “Mr. (Madam)” appeals – such appeals seem insincere and absurd, going beyond the official style. If you have a close relationship with the recipient, the phrase “dearest” could be acceptable in an appreciation business letter.
The “dear, (first name, patronymic)” appeal would be appropriate for a personal appeal. If you are writing a thank you to the team, it is better to use the appeal “Dear Colleagues!” And in the text of the letter, determine which team you thank. When sending thank-you letters to partner companies, an appeal is filed to the head, and thanks to the organization and team are recorded in the text itself.
Show the Initiator of the Confession
In the appreciation business letter, write down who is thankful and who. You can say thank you for the company, yourself or the head of the structural unit. For example:
- “LLC Caravan” “thank you”;
- “Management company” “ABC…”;
- “On behalf of the Dawn LLC staff and myself, I thank you …”
It must be remembered – on behalf of their entire company to thank them for providing goods, services or opportunities. With gratitude to the team or the employees of the organization, it is better to appeal on behalf of the head:
- “We are very grateful …”;
- “Thank you …”;
- “I thank your team …”.
The appeal may be unconventional and serious: “I, as the head (director) of the Company, would like to thank you with all my heart …”. It is appropriate to use such a formulation in exceptional cases when a thank-you in an appreciation business letter is expressed for a significant contribution to the entire company.
Psychologists say that for a person’s auditory perception, words like one’s name and a thank you are very pleasant. So why not do it if someone really deserves thanks and compliments. An appreciation business letter is one of the options for a business letter and plays a role as an integral part of business ethics. In this article, we offer some examples of writing thank you company employees. As a rule, thank you letters made in an arbitrary form, thanks for that gratitude is expressed for certain achievements, achievements.