Proof of Employment Letter — Perhaps many of us have worked, but do not know about employment letters. This letter is actually owned by employees or people who have a work bond. It is the company or place of work that issues this letter. A proof of employment letter is made to provide an explanation or provide information that has worked.
Making a work certificate is not difficult. In fact, you can even make your own draft. The components of a work certificate include the following. First, company or institution letterhead. Second, the letter head or subject, the contents of the letter, the closing, and the endorsement. Don’t forget to put the company’s official signature and seal.
A proof of employment letter can also be used to tell that someone is actively working. The contents of the letter are a professional attitude when working. This letter was given to a third party. Then, the third party will reconfirm that the employee has indeed worked or had achievements.
What Should Be Included in a Proof of Employment Letter
To make a proper employment certificate, there are several things that need to be included, including:
- Letterhead, consisting of the logo, company name, address, and company contact.
- Letter number and the subject of the date Certificate, adjusted to the date of making the employment certificate. The placement of the date can be above or below the letter number and subject. The date can also be put at the bottom before the signature.
- Identity information, consisting of the name, title, address and contact number of the company leader as the person giving the statement. Apart from the top leadership, the signing can be done by the HRD leader, in accordance with their respective company policies.
- Description of assessment from the statement provider for the employee’s performance so far. Also include the reasons for leaving work, if the letter was issued when the employee stopped working.
- The signature of the company leader as the statement provider and the company seal as a sign of legalizing the letter.
Proof of Employment Letter Template
Function of Proof of Employment Letter
Performance Description and Termination of Employment
This proof of employment letter contains personal data and general assessments related to the performance of the employee concerned. So, this letter contains information about the employee’s performance from the time he enters until the employee resigns. This letter is also intended not only for permanent employees, but for contract employees when their contract period has expired. There are also requirements for obtaining this letter are employees of good behavior and resign or leave in good faith. For HR, when a prospective employee brings this letter, it is certain that the prospective employee does not have a problem with the previous office.
A Form of Company Appreciation
This work certificate is very meaningful for employees who are under 25, because at that age an employee often moves companies. The reason is because they want to find experiences and like to face challenges by entering new places. Well, this letter is what is of value for them to collect as a means of getting into a bigger company. As for HR, issuing this letter will increase credibility, because other companies will definitely see it.
Help Carry Out Any Affairs Related to Banking
A proof of employment letter will often be used as important documents needed to carry out various banking-related activities. For example, if an employee wishes to open a new account at a bank located in a different city from the current domicile of the ID, he must include this certificate.
In addition, this certificate is also usually needed when you want to apply for a loan from a bank, such as for housing loans or motor vehicle loans. The bank must know where you work, how much income you have, and whether you are able to cover the loan payments at a later date. From this information, only the bank can determine whether they will grant your loan application or not.
Administrative Requirements for Recruitment
As mentioned earlier, this proof of employment letter is very important for HR – especially for the recruitment process. This letter can be used as a measuring tool for the prospective employee’s work experience. But it’s not limited to the world of work there, this letter also functions as an administrative requirement for the academic recruitment process. For example, to continue education to a higher level, because there are several fields of study that require prospective students to have work experience.
Apply Professionally for Scholarship
Professional pathway scholarships are also quite widely available. Donors range from government to private institutions. Governments of foreign countries also often provide scholarships like this one. However, this type of scholarship is usually reserved for further education levels such as masters and doctoral degrees. Well, one of the requirements to register for this scholarship is a legalized work certificate. In addition to a work certificate, applicants usually must have a letter of recommendation from the applicant’s immediate supervisor.
Supporting Documents When Making a Visa
If you want to plan a trip abroad, especially to a country that requires a visa, you may need a proof of employment letter from the company. In the visa application process, a work certificate is required to confirm whether the applicant has a binding job in the country of origin. By having an attractive job, the applicant is considered to have reasons to return home and will not stay in the country even though the destination of the trip has been completed.
Making a Credit Card
To have a credit card, the issuing bank usually puts forward a number of requirements. In addition to the minimum monthly income requirement, banks also require applicants to attach a work certificate. Just like with loans, banks use documents paklaring as proof that the applicant has a job and a steady income to pay credit card installments when it is used.
Also always pay attention to the components and points you want to convey in your proof of employment letter. Avoid writing long-winded, off target and far from the essence of the conversation you want to convey. Don’t use abbreviations, language and terms that you don’t understand, foreign languages mixed with Indonesian and typos or typos that make your entire work certificate look unprofessional.