40 Proof of Residency Letter Template

If you had just become an adult somewhere between two to three months ago, you’re probably hearing about proof of residency letter that’s often comes up when you’re thinking of getting a drivers’ license or street parking. As such, unveiling and discovering what they are will help you in your adulting life where everything is complicated.

Proof of Residency letter, or otherwise as affidavit of residence is a sworn statement that someone resides at an address. It’s often written by your landlord or employer with additional documents attached to it such as lease agreements for tenants, or and IRS Form W-4 for employees to provide supplemental evidences.

Proof of Residency Letter Types

Generally, there are six types of proof of residency letter that every adult in the world should know, these include:

  1. DMV (Dept. of Motor Vehicles)

This type of letter is used to prove that the applicant for a drivers’ license is indeed a resident of the State.

  1. Family Member

A type of letter that’s commonly used for parents to verifies that someone else lives in the residence that they’re living, usually their children.

  1. Employer

A type of letter that’s used to verify that an individual has been working for a period of time in a specific area or state.

  1. Notary

Used to give a sworn statement under the penalty of perjury that a person has been living at an address.

This type of proof of residency letter requires that it must be signed in the presence of a notary public.

  1. School

Used to prove to school that a student has been or currently living at an address.

This type of proof of residency letter is often used for elementary, junior high, or high school and university to apply for an in-state tuition.

What you Need to Include in a Proof of Residence Letter

Because of its nature being an official document that needs to be drafted officially, it should also contain at the very least two of the following elements:

  • Letter heading that reads “Proof of Residence” or “Affidavit of Residence”
  • Writer’s contact information such as phone number, email address, etc.
  • A full address of the recipient.
  • A date for when the letter was written and notarized by a notary.
  • An official signature from the author.
  • Specification for tenancy dates and durations

Writing a Proof of Residency Letter

Getting a proof of residence relies on the resident themselves collecting as many third-party documents and personal testimonies as needed.

This will also depend on the type of residency that you’re trying to prove. For example, if you’re applying for a drivers’ license, DMV will only need you to prove that you’re currently lives in the state, but if you’re applying for an in-state tuition, you as a student will need to prove that you need in the state for the past year.

Step 1 of 3 – Writing a Proof of Residency Letter

Whether the resident or someone writing on their behalf is the author, the letter that they’re writing will act as an official testimony of an individual declaring that someone resides at a particular address.

While it’s not required for most letter, it’s recommended for it to be signed with a notary acknowledgment attached to confirm the identification of the author as a sworn statement.

Also, even if you have no use for residency letter at the moment, it’s still good to have one because it acts as a cover letter to any evidence or documents that may be needed to prove residency.

In addition, it also provides contact information that can be used in the chance that any of the residency sources are doubted or questioned.

Step 2 of 3 – Attaching the Necessary Evidences

It should go without being said that the author of a proof of residency letter should attach any documents needed and required that support the residency claims.

Some of the proofs that you can use to prove and clarify your residency claims are:

  • Bank statement
  • Cell phone bills
  • Real estate deeds
  • Mortgage statements
  • Tax return
  • Utility bill
  • Voter registration card
  • Health insurance card
  • Vehicle title / registration.

Most of the time, you’d require any of the two documents above to help you prove your residency.

Step 3 of 3 – Submit the Letter and Documents

After finishing all the requirements above, the only step left is to submit the documents and letter to the government agency or the third-party agency that requires the proof. Upon acceptance, the letter and document will be returned to the resident.

What to do if You Feel Lost

We understand that writing a proof of residency letter can be arduous and difficult. It’s not uncommon for you to not even know where to begin with writing a proof of residency letter. But don’t worry, we’ve got your back. There are multitudes of templates available on our site that will help you exactly make your way back safe.

 

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Closing Words

Many situations call for proof of residency letter. Be it from Department of Motor (DMV) to be used to apply for street parking or a license, registering to vote, or even residency benefits from a college. And considering the importance of this legal documents, it’s very important for author to not make any mistake in writing them.

And the way you can do this is to type it in standard business format, use a professional language or way of speaking, and of course the last and the most important one, proofread the letter and correct any grammar or spelling errors that may or may not be there to begin with.

That’s all from us for now for this article for proof of residency letter. If you still have any issues with writing one, consider checking our other guides and templates that are readily available on our site.

You can also let us know in the comments too, or email us so that we can help you more efficiently in getting your document prepared.

Thank you for reading this article, we’ll see you again some other time with more quality official documents the like of proof of residency letter templates as well as everything you need to know about that template and legal document. See you later!