45 Request for Proposal Example

writing a request for proposal sometimes is not easy. It is also a good idea for you if you need to propose something to vendor. In case you need some request for proposal templates and example you can check out this articles.

A request for proposal (RFP) is a letter that an organization or personal give to a vendor requesting a proposal. The document included the detailed about specifications of the problems to be resolved and the requirements to be met. This document is very common in a tender and procurement. A RFP is a document created by a company business, nonprofit, or government agency to outline requirements for a specific project. They use the RFP to collect information from eligible vendors and identify which vendors are most qualified to final complete the project.

Things You Need to Know About Request For Proposal

Seeing the increasingly fierce business competition, companies need to improve their ability to write good business proposals.In general, before undertaking a tender process for outsourcing, large companies or the government issue a document called a request for proposal (RFP). The document will contain a list of requests they want.

To be able to enter a tender, you should prepare a business proposal. In the proposal, you can write down how your company can meet client demands and mention your advantages compared to other competitors.So that clients are interested and choose your company to work on the projects they offer, there are a number of things you need to pay attention to in making a request for proposal, here are some of them:

Study Client Requests

The first step is knowing and understanding the client’s needs. You can start by studying the client’s RFP. Next, you can review whether your company has the time, budget, resources, and expertise to complete the project. In addition, you can also see whether the project has long-term and potential prospects for your company.

Understanding the Client

In order for the proposal you offer to be right on target, you need to do more than just look at the client’s request for proposal. The most powerful way is to talk directly about the problems faced by the client, the policies, and the philosophy of the company.You can also ask what steps have been taken and why they haven’t worked. In addition, you can also ask about what criteria the client wants to evaluate your proposal.

You can also do secondary research by searching for information on the internet or asking colleagues who have worked at client companies. This research is needed so that you can avoid strategies that have previously been carried out by clients.

Use the Right Methodology

Once you have identified the client’s needs, then you can start choosing what methodology you will create when submitting request for proposal. You can discuss in advance with clients and brainstorm with your work partners to get the right methodology.After the methodology is determined, analyze the costs and benefits you get, as well as what time and resources are needed to solve client problems.

Include the potential results of each methodology that you will later mention in the request for proposal. In addition, so that clients are interested in your business proposal, add evidence that your company is the best company in its field, as well as strong reasons why your company deserves to be chosen.

Solution Evaluation

A good request for proposal must contain benefits and solutions that are pleasing to the decision maker. If the decision maker evaluates your business proposal and finds that the solution provided is good but is expensive, it will be difficult for you to win the project.

The business proposal you submit to clients must match the criteria they want. Therefore, you need to conduct direct searches with clients to find out what criteria they expect from a project as well as the orientation of the decision maker made, both financially and operationally.

Outperforming Competitors

List the various advantages of your company compared to competing companies. If your rival is a bigger company, then the best way is to mention your company’s specialty according to the client’s needs.In addition, you can also explain solutions to problems that occur in detail in your request for proposal. If you are lucky, clients can tell what companies are your competitors and their preferences and opinions about your rival’s abilities.

Request for Proposal

Request for Proposal Example

Request for Proposal Template

Request for Proposal Sample

How to Write a Business Proposal

After the five steps above have been carried out, you can start writing a good and neat business proposal. It is highly recommended to use words or phrases that they have used in the request for proposal, and to use short sentences that are easy to understand, and without jargon.

To better help the client in understanding the request of proposal letter you are making, you should add a variety of interesting visuals, such as graphics or photos. Also, make sure that the business proposal you send is in the format that the client has requested.The following is a list of good and correct proposal writing sequences based on recommendations from Shervin Freed, Writing Winning Business Proposals, including:

  1. Background of writing business proposals to clients
  2. The purpose of your business proposal
  3. The methodology to be used
  4. Time and cost required for each step to be carried out in the methodology
  5. Describe the qualifications of the company well and is attractive according to the client’s criteria
  6. List the benefits the client will get if you implement the recommendations of your business proposal.

Request for proposal come in a variety of any  formats depending on the needs of your company and your work. At the top of the standard RFP you’ll find the following:

Project Name or Description,

Company name,




Postal code,

Procurement Contact Person,

PCP Phone Number,

PCP Email Address, Fax number, The RFP body will contain additional details about the project, including:Background / Introduction, project Purpose and Scope of Service, Anticipated Selection Schedule, Time and Place of Proposal Submission, Timeline, Proposal Elements, Evaluation criteria

Reviewing Request for Proposals

After writing a request for proposal, you should ask other people to do a proofread of the proposal writing that you have done. This is important to prevent misspellings and poor grammar so that it can determine the success of your tender process.

This request for proposal document does not constitute an offer to sell or a request for a bid to buy guarantees or shares, or is  a bid to sell or a bid to buy a guarantee or shares in a jurisdiction where the offer, solicitation, or sale is not allowed, or to anyone, for anyone, who will be violation of the law.